Busting Data Silos for Quote-to-Kickoff Efficiency

The Automotive Insights Series

Join Lloyd Rogers, Automotive Practice Leader at the vdR Group in the Automotive Insights Series as he address many of the challenges facing the automotive and supplier spaces.

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Video Transcript

This week, I examine how silos of data are created when transitioning from quote team, to launch team, and how we should be leveraging information from the quote process.

 First, I think we all agree that change management is a vital part of having a successful program launch.  I would also suggest… the initial quote files are not only for reference, but the starting point on a project.  Think about it …  every company discipline was involved in the quote phase… and these same people will potentially be part of the change process post release.  Once the project has been won, the launch team takes over the quote team files, and hopefully, they are not copying data.  You have to understand this point!  Last week I stated… disconnected silos are the bane of business!  You are adding risk to meet delivery schedules, keep timing in check, and achieve margins, let alone the difficulty with data traceability...  These silos are all direct hits to the bottom line.  For those of you running programs … you know exactly what I mean.  Think about this exchange…  if your launch team is setting up folders in SharePoint, copying data onto their hard drives…  this is the beginning of creating silo’s…  you have now broken the digital thread.  This does not resemble a repeatable process, and significantly impairs productive practices and generates poor collaboration within your own team.  Your team is now in search mode during the APQP process, versus having real time visible information for getting work done.

 I’ll give you an example:

The project engineer is working with the customer to change testing criteria on the Test Plan… the Program Manager timeline was created based on the original test plan.  If the engineer has the new approved Plan on his laptop, the PM will not have access to the new requirements. This is just one example of hundreds of conversations that go on by the launch team during the APQP process, and why information should not be kept on a laptop.

 The launch team should instead be verifying the quote versus the contractual agreement, in the same system as the quote team provided.  If the quote does not match the PO, then the change process is initiated.  Does your company have a consistent process to verify the quote matches the PO, and is there any team member accountable to verify what you actually won?  Because, if you miss a scope change or changes from quote to PO, then it is like a waterfall, the change can affect timing, piece cost, capital, and tooling. Your design may already be going in the wrong direction.  I think you get my point.

 It’s not only about information reuse, but also eliminating the creation of these team member generated silos.  Next week…  I will provide examples on how these silo’s cost your company money and potentially damage your brand image.

 Give me a call and we can discuss your challenges and share what we have done to help other suppliers. Contact me at … Lloyd@vdr.com or our website… vdR.com.

Tackling Challenges In the APQP Process - Automotive Insights Series

Join Lloyd Rogers, Automotive Practice Leader at the vdR Group in the Automotive Insights Series as he address many of the challenges facing the automotive and supplier spaces.

Lloyd Rogers - Profile Picture 180510.JPG
 

Video Transcription

Hello, I am Lloyd Rogers and I help automotive companies like yours with unexpected costs taking place during the APQP process.  Over the past two years I have met with more than 50 automotive companies to discuss their many encounters while launching OEM products.  The greatest challenge is time to execute a consistent APQP process to PPAP… Once the customer provides a PO, the clock starts ticking to provide parts per the contractual agreement … and the PPAP delivery date does not change for most OEM programs.  Many suppliers lose time internally waiting for approvals from their own processes.  An example is budget approval to release funds for a project, such as ED&D, supplier tooling, or capital…  The APQP process includes many sub processes requiring signatures along with visible data for approval that may also take up significant time potentially delaying a program.  An example is quoting changes and managing the revised parts or assembly through all processes such as a drawing or tool release, along with data required to PPAP… Allow me to meet and discuss new solutions to reduce time and create an APQP health check, or project visibility for the executive team.  If your norm at launch is not meeting the financial goals based on the original quote on a program because of premium tooling, expedited shipments, reworks, multiple unpaid PPAP testing scenarios and others, then call me to discuss.  We have solutions to help reduce project timing, create a standard APQP dashboard, and offer project visibility to assist teams to be successful.  Over the next few weeks, I will be providing solutions geared to reduce time to market along with suggestions on how to create visibility for the entire team to ultimately achieve clearer decisions. The pandemic is now having program teams working from home and visibility of data is even more critical.  If your company still relies on spreadsheets, SharePoint to store data, and countless meetings to provide updates with manually created dashboards, we can help eliminate those time-consuming events that are only up to date during the meeting.  By eliminating one expedited shipment, yard hold, rework, or other unexpected charges, you could increase your brand image with your customer and potentially meet your profit metrics. If you are a CEO or executive contact me. I can provide a briefing and answer questions typically in less than an hour of your time. You can reach me simply at lloyd@vdr.com or you can go to our website at vdR.com. Thank You

vdR Group Speaking at Aras Community Event (ACE)

vdR Group Speaking at Aras Community Event (ACE)

vdR will demonstrate how Aras’ new “options and variants” capabilities can be used to accelerate pre-award bill-of-material development, establish place-holder parts and/or assemblies, activate workflow routings based on customer and product types, and produce quotes leveraging Aras’ technical documentation module.

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